• Obtain and maintain current information for the facilities inventory; enter new and revised information into customized computerized tools; assign or classify spaces according to practices and procedures
• Coordinate and manage office moves, including project management, space planning, development of timelines, and supervision of contractors/vendors
• Develop detailed plans, policies and programs
• Supervise and coordinate efforts of planners
• Update the system and maintain the database to ensure the accuracy and timeliness
• Provide information and reports on current room utilization and square footage
• Exercise judgment within defined procedures and practices to determine appropriate action
• Work with maintenance, repair, janitorial, cafeteria services and upkeep of buildings, office equipment and furniture
• Coordinate work performed by staff as well as external contractors and vendors
• Must have prior experience in a facilities or construction-related field
• Ability to work independently and manage multiple tasks
• Compile and analyze the programming information for space needs and adjacency requirements and provide an analysis of the requirements while taking into consideration the established space guidelines and policies
• Assist Planning Manager with Strategic Tactical Planning
• Prepare facilities for occupancy by requisitioning and costing modifications
• Provide facilities planning information by answering questions and requests
• Provide project management by establishing project goals, milestones, and procedures, acquiring project budget and resources, and by providing necessary documentation such as meeting minutes, status reports, etc.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies
• Contribute to team effort by accomplishing related results as needed
• Employ business planning and team performance goal tracking to ensure team is meeting or exceeding established goals and provide exemplary customer service
• Develop and maintain weekly and monthly statistics and reports
• Provide scheduling coordination for routine maintenance activities and data analysis

Education

• Bachelors degree in Architecture, Design, Planning, or Landscape is required
• Master's degree preferred
• At least 10 years of experience as a Planner or in Master Planning
• Excellent verbal and written communication skills, strong leadership and interpersonal skills
• Able to manage multiple tasks and deadlines
• Adaptable to rapidly change environment